Managing your school community means keeping your user list accurate as students graduate or staff move on. This article will help you maintain a clean database by walking you through the process of archiving users. This guide will walk you through searching for specific individuals or uploading a list for bulk removal. By the end, you'll be able to effectively manage your school's transition periods and ensure only active members have access to your Minga.
Permission Level Required: District Manager | Owner | Manager
Warning: If your school uses a nightly sync with your Student Information System (SIS), you must update the records there as well. Any user archived in Minga who is still marked as "Active" in your SIS will be automatically re-added to Minga during the next nightly sync.
In this article:
How to Archive Users: How to remove individuals or groups from your active Minga
How to Archive Users
You may need to remove users at the end of a school year or when an individual student or teacher leaves your campus. Removing them from Minga ensures they can no longer access school resources and allows them to be added to a different school if they are transferring.
Step-by-Step Guide to Archiving Users
Step-by-Step Guide to Archiving Users
Navigate to app.minga.io and log in to your account.
Click on People Manager in the left-hand navigation menu.
Click the Archive button to open the user removal tool.
Identify the users you want to archive using one of these two methods:
a. Manual Search: Type a Name, Group, Role, or Grade into the search bar.
b. Bulk Upload: Drag and drop an Excel or CSV file containing your list of users into the upload area.Select the user(s) by clicking the Checkboxes next to their names.
Click the Archive button.
Select Confirm in the pop-up window to finalize the process.
Tip: If a student is transferring schools, they must be archived in their current Minga before their new school can add them to their system.
FAQs
FAQs
Can I undo the archiving of a user?
No, you cannot undo the archiving of a user directly through the interface; however, the user's data is still stored securely in the system. This allows us to comply with student data laws while keeping the record available if needed later.
Why did an archived user reappear in my People Manager?
A user will reappear in your People Manager if they are still listed as active in your Student Information System (SIS). To keep them removed, you must ensure their status is updated in your SIS before the next nightly sync occurs.
Troubleshooting
Troubleshooting
Issue: I cannot find the People Manager tool on my dashboard.
Solution: Verify that you are logged in with an Owner or Manager role. Only these permission levels have the authority to access and manage user lists.