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Assigning and Registering Students to FlexTime Activities

How to assign, register, and manage student attendance in Flex periods

Minga makes it easy to ensure every student is exactly where they need to be during Flex periods. This guide will walk you through the different ways students can sign up for activities, how you can manually move them between sessions, and how to use automation to handle unregistered students. By mastering these tools, you can reduce administrative overhead and keep your campus organized.

Permission Level Required: Owner| Manager | Teacher

In this article:

Student Self-Registration

Students can take ownership of their learning by registering themselves for available FlexTime activities. This reduces the manual workload for teachers while helping students feel empowered.

Step-by-step guide to Student Self-Registration

  1. Open My Tools from the sidebar and select FlexTime.

  2. Click the Register button for the desired Flex Period.

  3. Browse the list of available activities.

  4. Click Register on the specific activity you wish to join.

Pro Tip: Students will only see activities if the Flex Period has Allow students to self-register toggled ON and the Activity Template also has registration enabled

Moving Students to a Different Activity

Sometimes a student needs to be moved to a different session for extra help or a club meeting. You can easily switch their registration from the Activities dashboard.

Step-by-step guide to Moving a Student to a Different Activity

  1. Navigate to FlexTime and select the Activities tab.

  2. Set your Date Range and select the correct Flex Period from the dropdown.

  3. Click the Manage Students icon for the activity the student is currently in.

  4. Select the Register or Assign tab.

  5. Remove the student by checking the box next to their name and clicking the Remove button.

  6. Search for the student by Name or Student ID in the new activity and click Add.

Note: If a student was Assigned (locked) rather than Registered, only users with Manager or Owner roles can switch their activity.

How to Register or Assign Students

If you are already looking at your class list, you can register multiple students at once without leaving the MyClass screen.

Step-by-step guide to Registering or Assigning Students from MyClass

  1. Navigate to the My Class tab in the sidebar.

  2. Ensure your desired User List is selected from the dropdown menu in the top-left corner.

  3. Select the checkboxes next to the student(s) you would like to manage.

  4. Open the Category dropdown menu on the right and choose FlexTime.

  5. Select one of the following options:

    • Register Activity: Adds the student to a session but allows them to change it later.

    • Assign Activity: Locks the student into the session so they cannot change it.

    • Register to Homeroom Teacher's Activity: Automatically places them in their primary homeroom session.

For roles like Owners or Flex Managers, or for those who do not have a dedicated roster, you can also Register/ Assign students from the FlexTime Activities tab.

Step-by-step guide to Registering or Assigning Students from the Activities tab

  1. Select date and Flex Period.

  2. Click Manage Students on the activity.

  3. Choose Register (student can still change if self‑register is enabled) or Assign (locked in).

  4. Search by Student ID or name, then click ADD.

  5. If a student is already assigned elsewhere, you’ll see a warning before committing.

Automatic Homeroom Registration

You can eliminate "unregistered" gaps by using the FlexTime Unregistered Report.

Step-by-step guide to Registering to Homeroom

  1. Go to Reports and select FlexTime Unregistered Report.

  2. Apply filters for the specific Date and Flex Period.

  3. Select the unregistered students from the list.

  4. Click Register to Homeroom. Minga auto-assigns students to their homeroom activity or a default if none exists.

FlexTime Restrictions

All assignments/check-ins respect these rules automatically:

  • No Party Groups: prevent students from registering or being assigned alongside others in that group. Can also apply to hall passes.

  • No Registration List: blocks selected students entirely—they can’t self-register or be placed in any activity.

  • Teachers get instant alerts if trying to place restricted students; students simply won’t see blocked options

FAQs

Can students switch their own activities?

Yes, Students can switch their own activities if they were originally Registered and the self-registration window is still open. If a student was Assigned by a staff member, the activity is locked, and the student cannot change it themselves.

Do teachers get notified when a student signs up for their activity?

No, Teachers do not receive a notification when a student self-registers for a Flex activity. To see your current roster, you should check the Flex Activity or Period Roster directly for updated numbers.

What happens if a student is on a "No Registration List"?

If a student is added to a No Registration List, they are blocked from the system. They will not be able to self-register for any activities, and staff will receive an alert if they try to manually place the student in a session.

Troubleshooting

Problem: A student says they can't see an activity to register.

Solution: Check that the Flex Period and the Activity Template both have "Allow student registration" toggled ON. Also, verify that the registration deadline has not passed, as this will trigger a "Past Deadline" message.

Problem: I can't move a student to my activity.

Solution: Check if the student is already Assigned to another session. If they are locked in by an Admin, you may need Manager permissions to override that assignment.

Resources

Related Articles
Teachers' Guide to FlexTime
Find and Register/ Assign Unregistered Students for FlexTime Periods
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