The Check In solution is your school's central hub for managing student movement and attendance for activities happening outside the traditional classroom. This guide will help you configure custom check-in reasons, manage permissions for your staff, and monitor real-time data to ensure student safety and accountability. By the end of this article, you will be able to efficiently track everything from tardies and library visits to off-campus lunch privileges.
Permission Level: Owner | Manager | Check In Manager
In this article:
Edit and Create Check In Reasons: You can customize the specific reasons students check in or out to match your campus needs.
Manage Off-Campus Lunch: You can create a system to monitor exactly when students leave and return for off-campus lunch or field trips.
Enable Tools for Teachers and Staff: You can grant specific access to your team so they can help manage attendance from their own devices.
Monitor Dashboard and Reports: You can access real-time data and scheduled reports to identify missing students or track daily trends.
Edit and Create Check in Reasons
Your Check In and Check Out reasons are used to monitor entries and exits for any scenario on your campus, such as Tardy, Library Check In, or Lunch Detention.
Step-by-step guide to creating and editing check-in reasons
Step-by-step guide to creating and editing check-in reasons
Navigate to the Check In tool from the main navigation menu.
Select the Reasons tab.
View your current list of reasons; some default reasons are included that you can edit to fit your needs or keep as is.
To modify an existing reason, click the Edit icon (pencil) next to the reason name.
Click the Create Reason button in the top right corner to add a new reason.
Enter the Name, choose an Icon, and select a Color to make the reason easily identifiable on the dashboard.
Enter a value into the Points awarded or subtracted (optional) field. When a Student checks in with this reason, they will be assigned points or have points removed.
To have this Check In reason available for Kiosk Mode, toggle ON the setting Enable this reason in kiosk mode.
Set Reason restrictions to limit who can be checked in with this reason:
• Select Role to restrict by Minga roles like "Student" or "Student Leader".
• Select User List to limit the reason to only members of the selected User Lists (you can select multiple lists).
• Select Sticker to ensure only students with specific privileges (like an "Off Campus Lunch" sticker) can check in.
• Select Group to restrict check ins to only members of the selected Groups.
• Select Grade to only allow the selected Grades to use the check in reason.
• Select Reson to restrict the check in to users who have checked in with the selected reason.
• Select People to allow only the specific users selected to use the check in reason.
Under Automations you can decide what action will occur automatically when a user checks in with this reason:
• Auto assign behavior will automatically assign the selected Behavior to the user.
• Auto assign hall pass will assign a Hall Pass upon check in.
*Note: Ensure that if you are auto assigning a Behavior that the Behavior isn't also automatically assigning a Hall Pass if using this feature. This will result in double hall passes.
• Auto complete most outstanding consequence will mark the most outstanding consequence for the user as complete upon check in.
• Toggle ON the setting Auto-end hall pass on check in to end a user's active Hall Pass once the check in with this reason.
Toggle Track absentees to ON if you want the dashboard to count users who are expected but have not yet checked in.
Toggle Apply no access filter to ON if you would like to prevent users on the No Access sticker list from checking in with this reason.
Toggle Allow multiple check ins to ON to allow users to use the check in reason more than once a day.
Toggle Allow self check in if you want to generate a QR Code for students to scan and check themselves in.
*Note: The QR code will be generated after saving the Check In reason.
Toggle Show student photo on check in to have the Student's photo to display on the screen after checking in.
Click Create.
To activate your Check in reason, set the toggle next to the edit pencil to ON.
Pro Tip: If you have a reason you no longer need but want to keep the data, click the Active toggle to make it Inactive instead of deleting it
Manage Off-Campus Lunch
You can monitor off-campus lunch, or any off campus activities, by creating a linked system that identifies which students have left and which have successfully returned.
Step-by-step guide to Managing Off-Campus Lunch
Step-by-step guide to Managing Off-Campus Lunch
Create a new Check In reason and label it as a LEAVE reason (e.g., "Off Campus Lunch LEAVE").
Set the Reason restriction for the LEAVE reason to a specific Sticker such as "Off Campus Lunch". This ensures only students with the digital privilege sticker can check out.
Create a RETURN Check In reason (e.g., "Off Campus Lunch RETURN").
Set the Reason restriction for the RETURN reason to REASON and select "Off Campus Lunch LEAVE". This ensures only students who have already checked out are allowed to check back in.
Enable Track absentees on the RETURN reason. This provides a real-time count on your dashboard of students who have left campus but have not yet returned.
Enable Tools for Teachers and Staff
You can grant Teachers and Staff access to the Check In tool so they can check students in manually or scan IDs. This action can only be completed by a user with the role of Owner.
Step-by-step guide to Enabling Teacher and Staff access
Step-by-step guide to Enabling Teacher and Staff access
Navigate to Check In and click on the Settings tab.
Toggle Enable Check in tools for teachers and Enable Check in tools for staff to On.
Optional: Click the Add button next to Check In Managers to grant specific staff members full management permissions (reporting privileges and the ability to create, edit, or delete Check In reasons).
Optional: Click the Add button next to Check In Report Viewers to allow specific users to view Check In Reports without editing abilities.
Monitor the Dashboard and Reports
The Check In Dashboard provides an overview of all daily activity at a glance. The robust Check In Reports offer insights into trends and provide knowledge to make data driven decisions.
Real-time Monitoring: View total counts for each reason and see Absentee numbers to identify missing students immediately.
Detailed Reports: Go to Check In > Reports to filter data by Date, Student Name, Reason, or Grade.
Exporting Data: You can export any list to a CSV file to upload it to your school's SIS.
Scheduled Reports: You can schedule a report to automatically email you the "Off Campus Lunch Absentees" list at a specific time every day.
FAQs
FAQs
How can teachers check students in quickly?
Teachers can check students in by navigating to their MyClass Dashboard, selecting the Student(s) they would like to assign a Check In, and select Check In Reason from the Search action dropdown menu, and then select Assign.
Can students check themselves into an activity?
Yes, you can allow students to check themselves in by toggling Allow self check in on a specific reason, which generates a unique QR Code you can print and post at the activity location.
How do I see a list of students who are currently off-campus?
You can see who is off-campus by checking the Absentee count on your dashboard for the "Return" reason, or by running a report in the Reports tab and filtering for Absentees.