FlexTime Attendance: Monitor and Report on Flex Periods

Monitoring attendance helps you ensure students are in their assigned locations during enrichment periods. You will be able to view real-time check-in data from your dashboard and pull historical reports for school-wide analysis. This article covers how to identify missing students and export attendance data for your records.

Permission Level Required: Owner | Manager | FlexManager

View Check Ins from the FlexTime Dashboard: Monitor real-time student check-in status for today's periods.
Detailed Attendance Reports: Generate and export historical data for all flex activities.
Archive Records: Correct attendance errors by archiving incorrect check-in entries.
Troubleshooting
FAQs

View Check Ins from the FlexTime Dashboard

You can use the FlexTime Dashboard to see exactly how many students have arrived at their activities in real-time. This allows you to quickly identify students who are registered/ assigned but have not yet checked in.

Step-by-step Guide to Viewing Attendance on the FlexTime Dashboard

Navigate to FlexTime Manager > Dashboard.
- This screen shows an overview of all active and upcoming flex periods for the day.
Click the number next to Checked In under a specific flex period.
- You will see a full list of students who have successfully checked into that period.
Click the number next to Not Checked In under a specific activity.
- This displays students who are registered/ assigned but have not been marked as present.

Detailed Attendance Reports

The reporting tools allow you to look back at historical data and export lists for external use. You can filter these reports by date, activity type, or individual student names.

Step-by-step Guide to Viewing Flex Attendance in Reports

Navigate to FlexTime > Reports.
- The reports tab contains all historical data for student movements and registrations.
Select FlexTime History from the report dropdown menu.
- This report tracks every registration and check-in event.
Choose your Date Range and Check In Status.
- Use these filters to narrow down the data to a specific day or group of absent students.
Click Apply Filter.
- The list will update to show only the records matching your criteria.
Click Export List.
- Minga generates a CSV file that you can use for email follow-ups or school records.

Archive Records

Good to Know: Only users with the role of Owner, Manager, or Flex Manager can edit or archive report entries.

You may need to delete a record if a student is checked into a FlexTime Activity in error. Archiving a record removes the check in from the student's history without deleting the registration data.

Step-by-step Guide to Archiving a FlexTime Check In

Navigate to FlexTime > Reports.
- All history records are managed within the reporting interface.
Select FlexTime History from the dropdown menu.
- Find the specific student record you need to correct.
Click the Archive icon on the far right of the student row.
- A confirmation window will appear to prevent accidental clicks.
Click Archive in the notification window to confirm the action.

Important: Archiving an entry will permanently remove the record from Minga. Once archived, it cannot be retrieved.

Troubleshooting

Issue: Students are not appearing in the dashboard check-in list.

Solution: Ensure the students are registered for that specific activity before the flex period begins. Unregistered students will not appear in these totals. If the period has started, an Admin must verify the student's schedule in the User Management section.

FAQs

Can I see which students skipped a registered activity?

Yes! You can see which students skipped an activity by navigating to the FlexTime Manager > Dashboard and clicking the number next to Not Checked In. This list shows all students who had a valid registration but never completed the check-in process for that period.

How do I find the attendance history for one specific student?

You can find the attendance history for a single student by navigating to Reports > FlexTime History and entering the student's name in the Search field. This filters the entire history to show only that student's registrations and check-in status.