Monitoring student movement is essential for maintaining a safe and productive school environment. This article will help you identify patterns in hall pass usage by using Minga’s comprehensive reporting tools.
Permission Level: Owner, Manager, Hall Pass Manager
In this article:
Using Hall Pass Reports: Analyze high-level data to identify school-wide or classroom patterns.
Identifying Patterns: Dive into individual student histories to spot specific behavioral concerns.
Editing and Archiving Records: Correct administrative errors to ensure your data remains accurate.
Denied Hall Pass Reporting: See when students are attempting to leave the classroom and are being denied.
How to Use Hall Pass Reports
Use these reporting tools to gain visibility into school movement and improve overall campus workflow.
Step-by-Step Guide to Using Hall Pass Reports
Step-by-Step Guide to Using Hall Pass Reports
Click the Hall Pass icon in the main navigation menu.
Select the Reports tab located at the top of the screen.
Click the Filter button to reveal search options like Date Range, Student Name, or List.
Choose a specific Class List or Grade from the dropdown menu to narrow your results.
Identify Specific Student Problem Areas
You can identify student problem areas by reviewing individual movement histories and total time spent out of the classroom.
Step-by-Step Guide to Identifying Patterns
Step-by-Step Guide to Identifying Patterns
Navigate to the Reports tab and select the Students report.
Click the View Summary icon (bar chart symbol) next to a student's name to see their total time and trends.
Click the View Pass History icon (clock symbol) to see every individual pass granted to that student.
Pro Tip: We recommend reviewing at least 3 weeks of data to accurately identify consistent problem areas rather than one-off incidents.
Archive or Edit a Hall Pass Made in Error
You can correct a hall pass record by archiving it or editing the details if information was entered incorrectly.
Step-by-Step Guide to Archiving or Editing a Hall Pass
Step-by-Step Guide to Archiving or Editing a Hall Pass
Open the Hall Pass History Report within the Reports tab.
Click the Archive button (trash can icon) next to a record to remove a pass made in error.
Important: Owners and Managers should use the Restrictions tab if reports show that specific students require limits on their pass usage.
Denied Hall Pass Reporting
You can correct a hall pass record by archiving it or editing the details if information was entered incorrectly.
Step-by-Step Guide to Denied Hall Pass Reporting
Step-by-Step Guide to Denied Hall Pass Reporting
Open the Hall Pass History Report within the Reports tab.
Click the Filter button.
Click Status and Denied.
Important: Owners and Managers should use the Restrictions tab if reports show that specific students require limits on their pass usage.
FAQs
FAQs
How do I see which students are using the most hall passes?
You can identify high-frequency users by navigating to the Reports tab in Hall Pass and viewing the Top Users summary or the Students report. This allows you to see a ranked list of students based on the number of passes issued or total minutes out of class.
Can I track hall passes that were denied?
Yes, you can track denied requests in the Hall Pass History Report located under the Reports tab. The system logs these attempts automatically, showing you the student's name, the time of the request, and the reason for denial, such as a Blackout Period or a Restricted Group setting.
How do I save a custom date range for my weekly reports?
You can save a custom date range by clicking the Date Ranges button in the Reports tab and selecting Add Custom Date Range. Enter your preferred timeframe, give it a Title, and click Create to save it as a preset for future one-click access.
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