Managing student movement outside the classroom doesn't have to be a manual headache. This guide helps you use the Check In and Check Out tools to track off-campus lunches, early dismissals, and school trips in real-time. By the end of this article, you will be able to accurately log student activity and maintain a digital paper trail for school safety.
Permission Level Required: Owner | Manager | Teacher | Staff
In this article:
Checking Students In: Learn how to log student attendance for specific off-campus or flex reasons.
Select the Best Scanning Method: Choose between manual search, camera scanning, or hardware barcode readers.
Checking Students In
Teachers and staff can host and monitor activities—such as off-site trips or early dismissals—by managing the check-in process within their personalized toolset. This ensures that every student is accounted for when they are not in their assigned classroom.
Step-by-step Guide to Checking Students In or Out
Step-by-step Guide to Checking Students In or Out
Method One: Through MyClass
From the MyClass Dashboard, click on the 'Category' drop-down.
Select Check in reason.
Pick the Check in reason you would like to use.
Select the checkbox next to a student's name.
Click Check in to assign the Check in to the selected students.
Method Two: From My Tools
Click on the My Tools heading from the main menu.
Select Check in.
Pick the Check in reason you would like to use.
Optional: Add a note for the student to add more instruction or context.
Click Next to proceed to selecting students.
Select students by scanning their ID, searching by name or email address, or by uploading a CSV.
Select the students from the results.
Tap Add to confirm assigning the check-in to the selected student.
Select the Best Scanning Method
You can make your Check in process even faster by using a few handy tips and tricks.
Batch Check-ins: When you filter by Group or Grade, you can select all students in that category to check them in simultaneously.
Barcode Scanner Button: Click on the Barcode Scanner button on the People Selector menu to have the scanner set up for continuous scanning
FAQs
FAQs
How do I check a student in if they don't have their physical ID card?
You can check a student in without an ID card by clicking the Search User button and selecting the Manual Search option to find them by name.
Can I use my phone's camera to scan student barcodes?
Yes, you can use your mobile device to scan barcodes by selecting the Camera option within the Search User menu.
What should I do if the correct "Reason" for a check-in isn't listed? If you cannot find the specific reason you need, contact your school Owner or Manager to add new custom reasons to the Reason dropdown menu.
Can I check in an entire sports team at once?
You can check in an entire group by using the Filter by Group feature in the manual search and selecting all members before clicking Add.
Troubleshooting
Troubleshooting
Problem: Camera not opening.
Solution: If the camera does not activate, ensure your web browser has "Allow" permissions for camera access in your device settings.
Problem: Barcode not scanning.
Solution: If a barcode won't read, ensure there is plenty of light or try the Manual Search to avoid delays.
Problem: User not found.
Solution: Verify you are searching for the correct Role (e.g., "Student") if the user does not appear in the search results.