You can schedule a hall pass to activate automatically at a specific time, which is helpful for early sports releases or pre-planned student appointments. This guide will help you set up these passes, manage scheduled requests, and ensure students get where they need to be without manual intervention.

Permission Level Required: Owner | Manager | Teacher | Staff

Scheduling a Hall Pass

Teachers and staff can save time by pre-scheduling passes for individuals or entire groups, such as a sports team needing an early release for a game.

From the MyClass Dashboard:

Step-by-step Guide to Scheduling a Hall Pass (MyClass Dashboard Workflow)

Select the Student you’d like to schedule a hall pass for.
Open the action menu to view all available pass types.
Choose Hall pass.
Select the appropriate hall pass type.
Click Advanced to access the scheduled option.
Select Schedule for later.
Pick the date when the hall pass should become active.
Set the starting time for the hall pass by entering the time or selecting one by clicking the clock icon.
Click Assign to schedule the hall pass.

From MyTools:

Step-by-step Guide to Scheduling a Hall Pass (MyTools Workflow)

Open My Tools from the main sidebar.
Click Hall Pass to assign a hall pass to a Student.
Choose the appropriate Pass Type (e.g., Library, Office) and set the Duration.
Click the Schedule for Later button located at the bottom of the screen.
Select the Start Date and Time using the calendar and clock pickers, then click Next.
Add students by using the Search bar, Scanning an ID, or filtering by Grade or Group.
Check the boxes next to the Student Names and click Assign to confirm.

Pro Tip: Tip: If you need to release a whole team, use the Filter by Group option to select all students in that club or sport at once.

Managing Scheduled Passes

You can manage your upcoming passes through the dashboard if you need to cancel a mistake or start a student's pass earlier than originally planned.

Step-by-step Guide to Managing Scheduled Passes

Navigate to the Hall Pass tab in the main navigation menu.
Click on the Dashboard tab at the top of the screen.
Click the Status Filter dropdown menu and select Scheduled.
Locate the specific pass in the list.
Click Start to begin the pass immediately, or click Cancel to remove the scheduled pass entirely.

FAQs

Can I schedule a hall pass for a group of students at once?

Yes, you can schedule a hall pass for multiple students by using the Filter by Group, Grade, or Role options during the student selection step. This is a great workaround for team releases.

How do I know if a pass was successfully scheduled?

You can verify that a pass is successfully scheduled by checking the Dashboard and filtering the Status to Scheduled. If the pass appears there, it will trigger automatically at the set time.

Can I schedule a hall pass that needs to be approved by another Teacher or Staff member?

No, Scheduled Hall Passes do not have the ability to require approval from another staff member.

Will I be notified on the date and time the pass is active?

You will not receive a notification that the hall pass is active, but you can see the active hall pass in your MyClass Dashboard (an active hall pass icon will appear on the students card) and in the Hall Pass Dashboard.

How does the Student know they have a Hall Pass Scheduled?

The Student will receive a notification when the hall pass is first created and another notification before the pass is set to be active.

Troubleshooting

Problem: The "Assign" button is greyed out.

Solution: Ensure you have selected at least one Student and set a valid Duration.

Problem: Cannot find a student.

Solution: Verify that you are using the correct spelling in the Search bar or that the student is currently enrolled in your Group filters.

Problem: Time is incorrect.

Solution: Check that your device's local time matches the school's timezone, as scheduled passes rely on synchronized system clocks.